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About eCan - the future
of immigration
We have gone through every practical aspect of immigration business and embedded
it into eCan Immigration Software. Best of all, the software is time tested i.e.,
it has gone through actual hands of immigration companies and reached this stage
after frequent and highly useful updates. For example, to fill up the immigration
forms you don't need a $500 value license of Acrobat Writer.
"Ecan is the most advance program by which you can enhance your business many
folds. I don't know what we will do without Ecan. My staff loves the program
and it is easy to use. The support service is great and friendly, I have no hesitation
in recommending Ecan and I truly believe it can make difference in your business."
Jag Farmaha, Canreach Immigration
(Ph: 905-696-7434)
You, your clients and your worldwide agents simply need free Acrobat Reader and
can save the information filled onto forms. Similarly to market your services and
to assess prospects and leads you don't need to spend hours on browsing through
resumes. Just click once and twice and you can do assessments as if you are flipping
pages of a book where every information displays at same place. You can track each
and every interaction with the prospects who filled up assessments on your website
whether its phone conversation, email exchange, office visit etc., so that closing
them is easier.
If you want to become a world class immigration firm, there are tons of features
that you simply cannot live without. And eCan has all those features like client
case management with immigration forms for principal applicants and family members,
case status, case notes, time sheet, accounts, correspondence with consulates/embassies/visa
offices, documents uploading and management, tasks and appointments calendar, file
securty, user permissions, client email fetching and filing, and a lot more.
Here is a quick feature list of the software:
Clients Management
Manage and search your clients based on extensive filtering criteria. You can create
and open a client file within a minute and a login/welcome email can go automatically
to the client with the instructions to fill in the forms. The forms to be filled
in are automatically choosen based on the immigration category of the client, age
of the family member and relationship of the family member. All forms are fillable
and can be saved onto the system.
You or your client can be sitting anywhere in
the world and open and fill-in the forms. Only a computer with Internet connection
(even dial-up) and free Acrobat Reader is required. The basic personal information
of your clients and family members like name, date of birth, address etc. are automatically
pre-filled onto these forms so that you don't need to duplicate your work and
spend time in doing so on every form. Forms are available in both English and French
and are regularly updated. Multiple immigration categories for a single client is
also supported. For example, if your client applied for work permit and later applied
for permanent residence, you don't need to open multiple files of same client.
Simply add another category to existing file and you will get all the forms for
this category as well.
You can also apply different type of restrictions to clients for system users. Assign
files to users for restricted access. Share files between multiple users. Apply
11 different kinds of permissions to every user for client files. A list of upto
50 active clients is also shown on your administrative home page for one-click access
of client file.
File Status, Correspondence & Case
Notes
Starting from signup information, signature date, file completion date, case filing
to getting visa, all the kinds of status can be tracked in eCan. Not only status,
you can track each and every correspondence as well, whether from the client, visa
post, CIC or provincial government. All the users of the company who have access
to a client's file can add case status and case notes. Administrators can view
the notes on daily, client wise or per user basis. These notes and status/correspondence
can be made visible or auto-emailed to the clients as well. For instance, you get
a letter from visa post for pending documents. Add a note to client’s file that
these documents are pending, make it visible to client and send the same note to
the client via an automatic email as well. If you want eCan to send these automated
emails to clients, the login/welcome email along with 22 (twenty two) other types
of emails can also be designed. These emails are attached to events and status changes
of clients and are automatically sent to client. Some examples of these events and
status changes are Client File Created, Case Submitedd To Visa Office, File Number
Received From Visa Office, Interview Papers Received From Visa Office, Interview
Notification Sent To Client, Medical Papers Received From Visa Office, and many
more upto Visa Confirmation Receipt and Landing. Not only these 22 events, you create
unlimited of your own events also and can design emails corresponding to these events.
"Our immigration consulting firm has been using your software for over a year.
We are very much impressed by the time it saves our clients and our staff in completing
the various application forms online. The feature that allows the client to save
the form and update or amend on our end is beneficial when dealing with clients
overseas. We highly recommend your web design firm and the solutions that you offer
for immigration consultants. Keep up the good work!"
George, Immigroup
(Ph: 416-962-2623)
These events will be specific to your company only. An example of these events that
you can create for yourself is 'Welcome Package Sent To Client'. Ways of
usability are limitless.
Clients' Accounts
eCan has an inbuilt very easy to use accounting system. You can create various type
of accounting plans. An example of your payment plan is charging amount $1000 on
retaining your services, $1500 on receipt of file number and $1500 on receipt of
passport request. When you create a client in this account plan, these amounts will
be automatically made ‘due towards clients’ when these events occur. So as soon
as you enter the date and file number of client, $1500 will be automatically made
due towards client and will start reflecting as pending payment. You can now receive
the payment from client, add it to client’s accounts to bring the pending balance
to zero.
All the currencies of the world are supported, so you can manage the transactions
in any currency. The balances and payments show independently for every currency,
your transactions are in. Not only general payments, you can easily track trust
accounts as well.
Email Filing Of Clients
All the emails that you receive from your clients are automatically routed to client's
file. No need to search emails and match with clients. No matter how many email
addresses is your office using. Clients can send email to any of your email address
and eCan will fetch and file it in relevant client's file for easy access. The original copy
copy of the email is kept as it is in your mail server and only a copy of its is saved in clients'
file. So if you wish, you can keep using your favourite emailing software. You can even
reply to clients and forward the emails from within eCan. Everything that you use
in your emailing software is available in eCan too, whether its CC, BCC, Attachments,
HTML Emails, etc. Upload multiple attachments in one go.
All types of mail servers including your own and third party like
Gmail, Yahoo, Hotmail etc. are supported. eCan also supports all incoming and outgoing
ports besides regular port numbers 25 and 110. You can also use SSL Authentication
for outgoing and incoming emails.
Documents Management
Various types of documents related to case files can be uploaded, categorized and
sorted in eCan. For example letters to visa offices, pdf files, scanned documents
and so on. This is like a virtual case file which can be viewed at any computer
by yourself or your agents around the world. Upload multiple documents at once and
categorize as you wish. Your global users can also upload documents for shared access.
You can work on files and documents at any location whether its your office, your
home or on-the-go.
Time Sheet
Track each and every minute that you spend on client's file. This is a must
have tool for cost-benefit analysis and to track your employee's output. For
example, if you earned $1000 from a client and end up spending 100 hours on the
file. You know you made $10 per hour, which is not right. You can also categorize
the type of work you spent the time on.
"Thanks to Kazworks immigration software and personal consultation conducted
in my office, our workload was substantially reduced. Quite frankly, we are about
to save 50% of our labor costs. Clients can perform most of the tasks themselves
and therefore increase our bottom line. I can honestly recommend this software to
anyone involved in Immigration Consulting. This is amazing tool that is saving us
a lot of time and money."
Rob Chojak, CIFS
(Ph: 905-459-7477)
Assessments & Leads Management
eCan comes with various assessment forms that you can link to your website.
All the asessments that you receive on your website comes right into eCan.
Assessing your prospects, assigning points, adding notes, adding emailable comments and then
sending qualifying, disqualifying or more information required emails is super easy.
You can assign assessments to yourself or your executive users and manage your phone
call followups. Not only phone calls, you can track each and every interaction happening
with your prospects for easier closings including email exchange, office visits
etc. Schedule emails and phone calls and eCan remindes you to do that on that day
and time. Categorize assessments as per your choice and design different emails
to be sent for these categories. Convert a prospect to a client with a single click.
Emails Management
You can design nice and presentable emails with full fledged HTML designer available
within eCan. These emails can then be sent automatically to your clients and prospects
at various events like signups, receipt of documents etc. There are 22 pre-defined
events for clients and 5 pre-defined events for assessments/prospects when an email
can be sent automatically. Of course you can create your own unlimited custom events
as well.
"My name is Hamlet Gunness and I started to use the E-Can software at the beginning
of January 2007 and I am very pleased with the software. The technical support is
one of a kind. Kayzworks' team takes the time in providing support to help you
to understand the different applications that come with the software. I am very
pleased with their technical ability and the web design. Their work speaks for itself."
Hamlet Gunness, Gunness & Associates
(Ph: 416-604-2669)
No more cutting and pasting of text and composing new emails every now and then.
eCan Immigration Software significantly reduces your administrative and communication
work load.
Besides sending automatic emails you can also send monthly newsletters,
new year cards, birthday wishes and so on with eCan's mass mailing functionality. Create your own mass mailing
campaigns and send it when you want. eCan also comes with a library of pre-designed
emails that you can use to send greetings to your prospects and clients. Right now
this library has copy right free 54 greeting cards on Canada Day, Halloween, Birthday, Christmas
etc. Communication is the key, and eCan understands it pretty well.
Tasks & Reminders Calendar
eCan has an inbuilt tasks and reminders calendar that is very user friendly. Just
add a task related to a client or add a general task, and eCan will remind you on
a day and time of your choice by email. So if you have a blackberry, iPhone or any
other mobile email checking gadget, leave your tasking worries to eCan. Be highly
productive with eCan and never miss a job. Its a Microsoft Outlook style calendar with
day view, week view and month view in business hour or 24 hour format. Double month
quick view is available. Whole day events are also supported. Schedule general tasks or client related tasks.
Click here for a free demo now.
All rights reserved with Kayzworks Corporation, Canada. Site designed by Kayzworks.
Book a free demo now.
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